Virtual Meeting Etiquette
Here are some tips on how to effectively participate in a virtual meeting, applicable to both the Tuesday meetings as well as smaller committee meetings.
- Avoid background noise while not muted (e.g. no typing, eating etc.)
- Mute your microphone whenever not talking (see #1).
- Silence your phone, noise carries over the microphone and the ring/buzzing can be very distracting.
- Use video when possible (so much of human communication is through facial expressions). An exception is large meetings, where too many video streams would be distracting.
- When using video, dress appropriately and be aware that your surroundings are also recorded (messy bedroom, children/pets walking around).
- Don’t share the meeting with others without having agreement from the meeting organizers, uninvited guests can make people feel uncomfortable.
- Avoid interrupting others, especially with video chat there is sometimes a bit of a lag, raise your hand on video or use the chat option to virtually raise your hand.
- Participate, if you’re not used to online meetings, it is tempting to just “listen in”, don’t break #7, but make sure to raise your hand and contribute.
- Be on-time, especially as online meetings often have some equipment issues, being late will just add to reducing productivity
- When joining using a Tablet or Phone with video, please do not hold the device in your hands, shaking video is very distracting, please make sure the device is placed on a stable surface.
- Expect that there may be technical issues – keep calm and carry on!